Terms and conditions of the use of BioChem Europe website

1. Disclaimer

1. Copyright and Trademarks

1. Personal data

Cookies policy

• used solely to carry out or facilitate the transmission of communications over a network; or
• strictly necessary to provide an online service (e.g. our website or a service on our website) which you have requested.

1. Who we are

• What does this privacy policy relate to

• individual representatives of Cefic Members and Partners
• people employed by or representing contractual partners
• people who have expressed an interest in Cefic and its activities (e.g. by registering to one of our events or newsletters)
• people with whom Cefic engages with, in the framework of its purpose and activities

• Type of personal data processed and purpose of processing

• If you are working for a Member or Partner of Cefic and that you represent that Member or Partner within Cefic, we will collect the following information about you: first name, last name, e-mail, work address, position, phone number (fixed and/or mobile). Depending on agreed activities, we may as well collect from you: passport/ID details, travel details, academic record/qualifications, biographical information, dietary requirements/allergies.

• If you contacted or have been contacted by Cefic in the framework of our interest representation activities (e.g.local/national, European, international public servant, national or European parliamentarians and their assistants, interest representatives), we will collect: first name, last name, position, professional email, work address, and other work-related details. Such contacts aim to foster a dialogue between authorities, stakeholders and the chemical sector on national, EU or international policy and regulatory issues.

• If you sign up for one of our email communications, we will collect and process your personal data to follow up on your request and handle any feedback or query from you. We will collect your first name, last name, organisation, position and e-mail address. You can unsubscribe at any time by using the ‘unsubscribe button’ in the email or by sending an email to the originator.

• If you attend events organised by Cefic, we will keep a record of your participation. If you are a participant, we will collect your name, position, organisation and professional contact details provided voluntarily for the purposes of the event. With your consent, we may use that information to keep you informed of future events. If you are a speaker, we may additionally collect your bio and picture or other information you volunteer as a speaker. The participants list (name, surname, organisation) is usually made available at the venue.

• If you represent/work for a company having a business or contractual relationship with Cefic (e.g. service supplier), we will collect your name and professional contact details for the purposes of the business relation or contract, general administrative management, compliance with laws and regulations; and the protection of our rights.

4.      On which legal basis and for what purposes does Cefic process your data?

• Consent

• Performance of legal, statutory or contractual duties

• Legitimate interests of Cefic

• to contact policy-makers, stakeholders and journalists on legislative issues, and communicate the position of Cefic on policy issues;
• to manage the communication and updates to Cefic’s Member or Partner individuals (news, updates, activities) not falling under the abovementioned communications;
• to publish newsletters and website stories;
• to draft and publish Cefic's reports;

5.       With whom and how do we share your data?

• Processors

• conference/event organisation;
• distribution of newsletters, the execution of surveys
• website or data hosting/maintenance;
• advise/support on public relations and affairs
• study research, statistics, scientific studies, etc.;
• logistics service providers, for sending you materials relating to Cefic activities;
• payment service providers for the purpose of processing all payments from you to us or vice versa;
• IT service providers for the provision of hardware and software and for the implementation of maintenance work.

• For prosecution reasons

6.       What are your rights?

• Access, rectification, erasure, portability and objection rights

• the right to ask us to provide you with copies of personal data that we hold about you at any time, which include the right to ask us: whether we process your personal data, for what purposes; the categories of data; the recipients to whom the data are shared;
• the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you;
• the right to withdraw your consent where such consent has been given;
• the right to erasure within the limits afforded by data protection legislation;
• the right to oppose to the processing of your personal data, within the limits afforded by data protection legislation;
• the right to data portability within the limits afforded by data protection legislation.

• How to exercise those rights?

• Right to lodge a complaint

7.       How long do we keep your personal data?

• The retention period is the maximum period of use of your personal data for specific purposes:
  • the data processed for the execution of the contractual relationship or the performance of a legal duty is kept for the entire duration of the contract, or as long as the legal duty applies, and for the prescription period upon termination of the contract or of the legal obligation;
  • the data processed for other purposes may be retained for a longer period during which we will reassess the need to keep this data and pseudonymize the data where it does not affect the realisation of the purposes.

• The archiving period meets our legal obligation as well as the legal need to retain your data beyond the retention period for evidentiary purposes or to respond to requests for information from the competent authorities.

8.       How do we protect your personal data?

9.       How to contact us?